Hồ Chí Minh
Toàn thời gian

Mô tả công việc

Administration Duties


  • Handle work permit and residence card for expats.
  • Handle flight & Hotel/ Car Booking for regional members visit.
  • Handle car booking for MD.
  • Maintain up to date information on hotel rates to all employees and update in Intranet.
  • Work with vendors on immigration process and documents.
  • Work with landlord to register all necessary procedures for new staff.
  • Monitor and purchase stationeries and pantry items timely.
  • Manage vendor contracts & payment related to Admin.
  • Forecast operation budget annual for BP & FC.
  • Support upload contract via DocuSign
  • Manage admin internal reporting.
  • Other ad-hoc duties


  • Timely submission and reimbursement for all claims, in accordance with existing guidelines.
  • Smooth operations to ensure regional members visit goes well.
  • Timely update of data and sharing with staff on changes.
  • Ensuring prompt actions provided to maintain sufficient stock level
  • Ensure documents are in accordance with internal guidelines
  • Ensure all vendor payments will be prepared timely.
  • Prompt support to staffs who have need.


Facility Management & Office Maintenance


  • Manage and maintain office facility.
  • Liaise with landlord, internal staff and vendor on any issues relating to office maintenance.
  • Prepare documentation on maintenance of copier machines, vending machines and newspaper vendor, pest control…
  • Other ad-hoc duties.


  • Ensure office premises, equipment and facilities areproperly maintained.


IT Support


  • Liaison for IT queries between local office and RHQ.
  • Administrative preparation for IT internal reviews, audit and checks.
  • Periodic reporting to RHQ on IT related matters.
  • Assist RHQ in administering IT standards.
  • Prepare and submit IT reports as required by RHQ.
  • Other ad-hoc duties.


  • IT related matters are escalated on timely manner.


Legal & Compliance Support


  • Support RHQ Legal team in documents preparation and follow up.
  • Keep the company legal document safety.
  • Follow up compliance activity plan with RHQ.
  • Complete compliance reports as required by RHQ.
  • Other ad-hoc duties.


  • Ensure prompt & precise support.
  • Ensure reports are submitted timely.

Yêu cầu công việc


  • Ability to work under pressure
  • Ability to complete multi-tasks within stipulated timeline
  • Familiar with procurement process
  • Familiar with company legal issues registration advantages
  • Familiar with compliance commitment.


Personal characteristics:

  • Fluent communication skills, both in verbal & in writing
  • Honest, discreet and with a high level of integrity
  • Able to work independently as well as collaborate with teams
  • Analytical with attention to detail, operating to a high degree of accuracy
  • Creative and problem-solving
  • Fast learner
  • Computer literate (MS-Words, Excel, PowerPoint)



  • Minimum 3 years of working experience in similar position.
  • Experience supporting and/or managing the coordination and execution of Annual Operating Plan, monthly and quarterly forecasting.



  • B.A Degree in Business Administration or similar discipline from a recognized college/university.

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