The Admin Executive is a core member of HR Team, assisting HR Manager in managing the efficient operation within the country, ensuring that Admin processes and practices comply with country regulations. The role works closely with HR Manager by providing country-specific insights for the
successful development of relevant RHQ strategies.

KEY RESULT AREAS
(KRA) MAJOR ACTIVITIES OUTCOME Administration
duties • Handle work permit and residence card
for expats.
• Handle flight & Hotel/ Car Booking for
regional members visit.
• Handle car booking for MD.
• Maintain up to date information on
hotel rates to all employees and update
in Intranet.
• Work with vendors on immigration
process and documents.
• Work with landlord to register all
necessary procedures for new staff.
• Monitor and purchase stationeries and
pantry items timely.
• Manage vendor contracts & payment
related to Admin.
• Forecast operation budget annual for
BP & FC.
• Support upload contract via DocuSign
• Manage admin internal reporting.
• Other ad-hoc duties - Timely submission and
reimbursement for all claims, in
accordance with existing
guidelines.
- Smooth operations to ensure
regional members visit goes
well.
- Timely update of data and
sharing with staff on changes.
- Ensuring prompt actions
provided to maintain sufficient
stock level
- Ensure documents are in
accordance with internal
guidelines
- Ensure all vendor payments will
be prepared timely.
- Prompt support to staffs who
have need.

 

Facility Management
& Office
Maintenance • Manage and maintain office facility.
• Liaise with landlord, internal staff and
vendor on any issues relating to office
maintenance.
• Prepare documentation on
maintenance of copier machines,
vending machines and newspaper
vendor, pest control…
• Other ad-hoc duties. - Ensure office premises,
equipment and facilities are
properly maintained. Legal & compliance
support • Support RHQ Legal team in documents
preparation and follow up.
• Keep the company legal document
safety.
• Follow up compliance activity plan with
RHQ.
• Complete compliance reports as
required by RHQ.
• Other ad-hoc duties. - Ensure prompt & precise
support.
- Ensure reports are submitted
timely.

Job / Skills Competencies
Competencies:
- Ability to work under pressure
- Ability to complete multi-tasks within stipulated timeline
- Familiar with procurement process
- Familiar with company legal issues registration advantages
- Familiar with compliance commitment.
Personal characteristics:
- Fluent communication skills, both in verbal & in writing
- Honest, discreet and with a high level of integrity
- Able to work independently as well as collaborate with teams
- Analytical with attention to detail, operating to a high degree of accuracy
- Creative and problem-solving
- Fast learner
- Computer literate (MS-Words, Excel, PowerPoint)
• Experience
- Minimum 3 years of working experience in similar position.
- Experience supporting and/or managing the coordination and execution of Annual Operating Plan, monthly and quarterly forecasting.
• Qualifications
- B.A Degree in Business Administration or similar discipline from a recognized college/university.